Variables by Workato

Workato variable is a user-declared datapill that contains a data value. These user-declared variables are different from a standard datapill in that your declared variables are mutable - the value of the variable can be changed within a recipe.

The lifetime of a variable is for the duration of a single job (job scope) - there is no persistence, and no mechanism can access this across different jobs.

Workato variables are typed. In order to use variables, you will first have to declare it using the create variable action. To update the variable, use update variables action.

Example

If you want to find a particular entry within a report - the entry with the largest ARR.

1. Create a variable called ARR.
2. Run the for each action, and update ARR whenever it finds a higher value.
3. Subsequently, use the ARR value to call up that specific entry.

Iterate through the report for highest ARR

Connection setup

No connection setup is required. Simply select App > Variables by Workato to get started.

Variables by Workato

Create variable

This action creates variables in the specified data type. You should configure each variable to match the data type that it will be used for (for example, integer, string).

Create variable dialog box

Multiple variables can be created in this step by clicking on Add variable Creating multiple variables

Input field	Description
Label	The name of the variable.
Data type	The data type of the variable.
Default value	The default value of the variable. Leave this blank to set the default value as nil.

Update variables

This action updates existing variables. You can only update variables previously created with the Create variable action. Otherwise, this action cannot be used.

Update variable

Input field	Description
Variable name	Select the variable(s) to update.
Variable	The new value of the variable.

Note

This action does not generate a datapill. To use this variable in another action, use the variable datapill in the Create variable step.

Reset the value of a variable

You can set a nil value to variables in Update variable action to remove an existing value of a variable. This has to be done in the formula mode.

Create list

This action create a list with custom schema. You can create an empty list or create a list with existing items.

Create list

Input field	Description
List name	The name of the list.
List item schema	Define the properties of each item on this list.
Items	(Optional) Provide a list datapill to populate the list. You can add more items afterwards.

Define list item schema

The list item schema will show up as a list of usable variables in the output datatree. These variables can be mapped unto subsequent recipe steps. Use Add field to define a new field.

Add new field

Input field	Description
Name	The name of the new field.
Data type	The data type of the new field.
Optional	Select if this new field is mandatory.
Hint	A description of this new field.

Add item to list

This action appends a new item entry to an existing list. You can only update lists created with Variables by Workato.

Add items in batches

If you have a list datapill, add them to the list in batches.

Some item fields are mandatory. Check that you have valid inputs for the required fields before using this action.

Add item to list

Input field	Description
List name	Select the list to add your new entry.
Insert location	Select the location of the new entry.
List item	Define the values of the new entry.

Note

This action does not generate a datapill. To use this list in another action, use the datapills in the Create list step.

For more information on list management, see here.

Add item to list (Batch)

This action appends multiple items to an existing list. You can only update lists created with Variables by Workato.

Some item fields are mandatory. Check that you have valid inputs for the required fields before using this action.

Add item to list

Input field	Description
List name	Select the list to add your new entry.
Insert location	Select the location of the new entry.
List items	Provide a list datapill. Define how each list item is mapped.

Note

This action does not generate a datapill. To use this list in another action, use the datapills in the Create list step.

For more information on list management, see here.

Clear all items from list

This action removes all entries in an existing list. This action should be used after the Create list and Add items to list action. You can only clear lists created with Variables by Workato.

Input field	Description
List name	Select the list to clear all entries from.